RC‑001CloseoutIn development
Don’t Just Close Out a Project. Cap It.
Closeout is how a job gets finished properly. It gathers everything your subcontractors owe you at the end — warranties, O&M manuals, as-builts, training records and final lien waivers — keeps track of who still owes what, and holds every document exactly as it arrived.
It is being built, and it is not finished. Rather than put a screenshot of something you cannot use behind a sign-up form, this page will say so until there is a product to show you.
The Closeout Package
| No. | Document |
|---|---|
| 01 | WarrantiesFrom each trade |
| 02 | O&M manualsFrom each trade with equipment |
| 03 | As-built drawingsFrom each trade, marked up in the field |
| 04 | Training recordsFrom each trade with a system to hand over |
| 05 | Final lien waiversFrom each sub, before final payment |
Why It Exists
Almost None of It Is Yours.
A closeout package is a second project hiding inside the first. The warranties, manuals and waivers belong to thirty subcontractors, most of whom packed up months ago — and the owner still wants every page before the final payment goes out.
That is why closeout drags. Not because anyone is careless, but because the paperwork lives with people who have already moved on to their next job.
How It Works
From Halfway Through to Handover.
Here is the whole thing, in the order it happens on a job.
-
Halfway in
Set Out What the Job Owes
Every document the contract asks for, each with the name of the sub who owes it. Starting halfway through instead of the week before handover is most of the battle: the people who know where the paperwork is are still on site.
-
Same day
Every Sub Gets Their Own Link
A private link to their own list and nothing else on the job. No account, no password, nothing to install. It works on a phone in a truck, and it still works for a sub who left six months ago.
-
Any time
They Send What They Have
Subs upload straight against their list. Sent the wrong file? They can take it back and replace it before you have opened it. Sent the same one twice? It is caught.
-
On arrival
Every File Is Checked, Then Kept as It Came
Each upload is checked for anything harmful before it gets near your files, then kept exactly as the sub sent it. Nothing is edited or quietly swapped. A lien waiver is a legal document, and it stays the one they signed.
-
On review
Keep It, or Send It Back
Good documents go into the package. Anything that is not right goes back to the sub with a note saying why, so the next one they send is the right one.
-
Every week
Nobody Slips Through
The whole package on one screen: what is in, what is waiting on you, and which sub has not sent a thing. When someone goes quiet, the reminder goes to the right person at that company — and when they promise it for next week, you can snooze it until then.
-
Handover
A Package You Can Stand Behind
Every document in its place, every replacement with the reason it was replaced, and a record of who sent what, and when. When the owner asks for the electrician’s final waiver, you know exactly where it is.
Status
In Development.
No date, because we do not have one worth publishing. Roster is the nearer of the two and is already being tested on real sites; Closeout is behind it.
If you tell us what your closeout process actually looks like, it shapes what gets built. That is worth more to us right now than a waiting list.